8 June 2020 

STEP (SINGAPORE BRANCH)

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the Annual General Meeting of the members of STEP (Singapore Branch) (the “Society”) will be held by electronic means via live webcast on Zoom on Tuesday 30 June 2020 at 5:00 pm to transact the following business.

AGENDA

  1. ADOPTION OF MINUTES OF THE LAST AGM
    To receive, consider and, if thought fit, to adopt the Minutes of the Annual General Meeting held on 27th June 2019 attached as APPENDIX 1 (available to members only). 
  2.  
  3. UPDATE ON PAST AND UPCOMING ACTIVITIES OF THE SINGAPORE BRANCH
    Information on this is attached as APPENDIX 2 (available to members only).
  4.  
  5. FINANCIAL STATUS OF SOCIETY
    To receive, consider and, if thought fit, to adopt the audited accounts for the period from 1 April 2019 to 31 March 2020 attached as APPENDIX 3 (available to members only).
  6.  
  7. ELECTION OF OFFICE BEARERS
    To elect the office bearers of the Society for the forthcoming one-year period from the date of this AGM.
    Information relating to the nomination process is set out in APPENDIX 4A and a copy of the Nomination Form is attached as APPENDIX 4B. Please send your nomination forms by email to This email address is being protected from spambots. You need JavaScript enabled to view it. for the attention of Ms Chan Ee Lin, Secretary of STEP (Singapore Branch) no later than 5.00pm on Tuesday, 23 June 2020.
  8.  
  9. REAPPOINTMENT OF AUDITORS
    To re-appoint Tassure Asia LLP as auditors of the Society for a further 1-year term.
    Key information as to Tassure Asia LLP and their proposed terms of appointment is attached as APPENDIX 5 (available for members only).
  10.  
  11. STEP WORLDWIDE COUNCIL REPRESENTATIVE ELECTION POLICY FOR SINGAPORE & MALAYSIA BRANCHES
    Background and final election policy attached as APPENDIX 6 (available for members only).
  12.  
  13. ANY OTHER BUSINESS
    In accordance with Article 7.8 of the Association’s Constitution, “Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary one week before the meeting is due to be held.

    Should any member wish to place an item on the agenda, please notify the Secretary via electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 5.00pm on Tuesday, 23 June 2020 so that the Committee may circulate your question(s)/business and its response to the same to members in advance of the AGM.

    Any member who wish to raise any questions, please refer to items 2 and 3 of the important notes below. Such questions must be sent via electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. and must reach the Society no later than 5.00pm on Tuesday, 23 June 2020.

Chan Ee Lin,
Secretary, Society of Trust & Estate Practitioners (Singapore Branch)
(2019-2020)

 

IMPORTANT NOTES:
 
In light of the COVID-19 situation and pursuant to the relevant order under the COVID-19 (Temporary Measures) Act 2020, the following arrangements will be adopted for the Annual General Meeting:
  1. A member will not be able to attend the Annual General Meeting in person. A member may only attend the Annual General Meeting by observing and listening to the proceedings of the meeting by electronic means. Please RVSP your attendance HERE by 12.00pm on Monday, 29 June 2020 to receive a link and password to attend the virtual AGM. The details and procedure for your attendance (attached as APPENDIX 7 - available for members only).
  2. A member may submit questions to the Society via electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it.. The questions must reach the Society no later than 5.00pm on Tuesday, 23 June 2020.
  3. All substantial and relevant questions will be addressed by the Committee prior to, or at, the Annual General Meeting. Questions that concern a matter that will be put to a vote will be addressed by the Committee before the closing date for the lodgment of proxy forms. 
  4. A member may only vote by appointing the Chairman Ms Sim Bock Eng as the member’s proxy to vote at the meeting by depositing with the Society an instrument of appointment (also known as “the proxy form”). The Proxy Form will be made available to members from 24 June 2020 together with the announcement of the nomination results. The completed proxy form must be submitted by electronic mail to This email address is being protected from spambots. You need JavaScript enabled to view it. no later than 12.00pm on Monday, 29 June 2020.

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